Sidesmen and women

Last edited by webmaster on 4 September 2014 - 11:20pm

      duty rota from May 2014 - April 2015:     click here to download copy of rota

8.30 a.m.
10.00 a.m.
1st  in month
Jean Paton
Bill Paton
Glen Jackson
Sandra Jackson
Jane Massey
Sandra Mulford
2nd in month
Kevin Fryer
John Oram
John Jack
John Land
Trevor Jenkins
Malcolm Cragg
William Pullé (or Douglas Cragg)*
3rd in month
Kevin Fryer
Graham Ede
Glen Jackson
Alan Lane
Lucy Suchland
Ann Lane
4th in month
Kevin Fryer
John Oram
Will Gibson
Jackie Gibson
Lucy Suchland
Alastair Cragg
Douglas Cragg (or William Pullé)*
5th in month
Kevin Fryer
Graham Ede
John Jack
Trevor Jenkins
John Land
Rod Pickles
10.30 am
Ray Davies,  Jack Kelly or Jim Lindsay
*when available
We continue to rely on you to help welcome people and ensure our services run smoothly. If for some reason you cannot fulfill your slot in the main service rota below, please will you arrange to swap with someone else and let one of us know beforehand if possible.  Contact details for all sidespeople and wardens are attached.
This year we have two young people appointed as Assistant Sidesmen who will be helping whenever they can at some of our 10.00 am services. Please welcome them into the team and involve them in helping you with your own responsibilities.
Please may we remind you to do your best to attend at least 30 minutes before the start of services.

St. Luke’s Parish Church Holmes Chapel

Guide to the duties of a Sidesman
Our men and women sidesmen play an important role in helping our services of worship run smoothly and ensuring everyone feels welcome and gets the full benefits.   The list below is a guide to help you in carrying out your responsibilities but, if you are unsure of anything, please ask the duty Warden:
1             Availability: if you can’t carry out your duty slot as per the monthly rota on any Sunday, please make alternative arrangements in advance with a fellow sidesman. Please also let a Warden know if you have swapped your duty slot.
2             Time to be on duty: it is important to arrive at least 30 minutes before the start time of the service – you should expect to stay about 10 minutes at the end. 
3             Before the service: prepare any required hymn and service books with Link letters to give to the congregation as they come in; make sure that each pew contains four white envelopes and three Standing Order Tokens in each pew; before 10am services(except 3rd Sunday of month), put out hymn and service books for Sunday School on the front two pews on each side of the church.
4             Greeting the congregation: please make sure that everyone is warmly welcomed when they arrive, especially visitors, opening the main door(s) as they come in and taking note of any special needs; give everyone a set of books needed for the service and a Link letter. Once the altar candles have been lit before the service, please keep any conversation to a minimum.
5             Safety and Emergency Evacuations: Please make sure you know the location of the fire extinguishers and the First Aid Kit.   Emergency torches are kept under the Wardens’ pew.
The North and South doors must be kept unlocked during services.   Agree who will be responsible for opening/manning the North and South doors in an emergency. 
The balcony is only to be used if directed by the duty Warden who will control the number of adults and children to be admitted.   When the balcony is occupied, a sidesman must be present by the balcony outside door which must remain unlocked during the service. 
6             Sunday School arrangements at the 10 am Services:agree which two sidesmen are to wear Hi-Vis jackets to escort the Sunday School over the road and which two will take the offertory.
a.    1st & 5th Sundays: two sidesmen escort the children and teachers from the Church Hall over the road in time for the start of the service and escort them back following the second hymn.
b.      2nd & 4th Sundays:  two sidesmen escort the children and teachers from the Church Hall over the road in time to enter after intercessions and escort them back at the end of the service.  Confirm with the Sunday School superintendent the total number of adults and children and the likely number of communicants. Give these numbers to the duty Warden.
c.      3rd Sunday – there is no Sunday School currently
7             Counting the Congregation: in Communion Services, the duty Warden may ask for your help in counting the congregation but normally he or she will signal the expected number of any communicants to the Vicar. Those taking up the elements of bread and wine for Communion may be asked to inform the Vicar of the number of expected communicants.
8             Offertory: normally two sidesmen collect the offertory from the congregation and present it to the Minister for blessing; one of the sidesmen then returns it on the brass offertory plate to the choir vestry for later counting and recordal. All monies must be given with a record sheet to the duty Warden for stored in the safe after services.
9             End of the service: books etc. are collected and put away as the congregation leaves. Two of the team count the offertory loose cash and money from unaddressed white envelopes, record the total on the sheet and return with offertory to the duty Warden. The other sidesmen collect any unreturned books etc., tidy pew seat covers, reposition pew bibles, and refill the pew ledges with four white envelopes and three Standing Order Tokens.